How do public authorities benefit from a digital personnel file?
As a solution based on the Fabasoft eGov-Suite, the digital personnel file can be implemented, maintained and operated quickly and easily thanks to its intuitive user interface and high degree of standardization. The use of “digital workflows” ensures seamless and traceable collaboration between employees, the HR department and the payroll and service departments. The digital personnel file is also characterized by location- and time-independent access by authorized persons to a consistent information base - while complying with the highest information and data protection standards.
How Fabasoft Talents helps to implement efficient HR processes?
Our goal is to digitize all HR processes, taking into account both the internal processes in HR administration and the interface with employees. The integrated workflow engine of the Fabasoft eGov-Suite ensures comprehensive automation and optimization of processes. This saves HR managers resources, reduces errors and increases employee satisfaction.
A business process model and notation, i.e. a graphical representation of business processes, as well as low-code/no-code approaches support the efficient digitalization of HR processes. This can be done by trained personnel in the specialist department and without costly development work. The solution is tailor-made for the HR sector, making the adaptation of workflows to individual requirements much more flexible.
What are the advantages of Fabasoft Talents for organizations that already work with the Fabasoft eGov-Suite?
As already mentioned, the high degree of standardization means that the software can be used more quickly. When using the Fabasoft eGov-Suite, the solution can be rolled out quickly. In addition, the existing interfaces allow existing eGovernment applications to be connected and integrated quickly.
How can employees be actively involved in working with the personnel file?
Simple self-service functions help to quickly establish access to personal data and create active involvement in workflows. This includes viewing your own personnel file, independently uploading and downloading documents and submitting applications.
In addition, the delivery of documents directly to the HR portal is essential and contributes significantly to seamless communication regardless of time and place. For example, employees submit applications electronically and receive a response in the same way. It is important that the entire internal administrative process takes place in the Fabasoft eGov-Suite. This digital participation of employees in personnel processes leads to increased transparency, efficiency and satisfaction.
How does the digital personnel file ensure compliance with data protection regulations?
The digital personnel file offers legally compliant data storage with a customizable authorization model and compliance with the need-to-know principle. Consistent logging of access and digital workflows ensure confidential and traceable transmission of information, prevent insecure transmission of paper documents and strengthen the overall confidentiality, integrity and availability of data.
How does the introduction of the digital personnel file work in an organization? What prerequisites are necessary?
We have a tried-and-tested and adaptable process model for the introduction of digital personnel files. We work with the customer to adapt this to their individual needs. It is suitable for organizations of all types and sizes. It simplifies the initiation phase of the project by clearly presenting all important tasks and ensures that this transparency is maintained throughout the entire project.
The extensive standard functions and the low-code/no-code basic technology enable the mapping of personnel processes without time-consuming customizing in the project. Trained specialist personnel adapt these directly as required and therefore require no external development resources.
In summary, the process model reduces the project scope and throughput times. It ensures an efficient and smooth introduction of the digital personnel file that also meets the individual requirements of the authority.
Which authorities are already using Fabasoft Talents?
The Free State of Bavaria is currently rolling out the digital personnel file as a basic component. The aim is to create a state-wide personnel file for uniform and cross-departmental personnel administration and seamless interaction between the responsible departments. There are synergy effects with the Bavarian eFile due to the above-mentioned uniform technical basis, particularly in application management and operation.
In the state of Rhineland-Palatinate, the Council of Ministers decided to introduce the digital personnel file in the state administration. Following the successful start of the project, the pilot installation of the standard software and implementation at the State Finance Office are planned for 2025.
