A single source of truth for your projects
Well-known customers rely on Fabasoft
Your benefits as a plant manufacturer
Stay on top of things at all times, even in complex projects: With end-to-end digital processes, you can manage documentation, quality, and collaboration efficiently and securely.
- Time and cost savings through automation
Automated workflows, SAP integration, and structured project spaces reduce manual email loops and media discontinuities.
- Full transparency throughout all project phases
From planning and construction to as-built documentation: every version, approval, and change is documented in a traceable manner.
- Secure and efficient collaboration with all stakeholders
Granular permissions, audit logs, and end-to-end encryption build trust among customers, suppliers, and auditors.
- Higher quality and customer satisfaction
Clear processes, up-to-date documents, and complete transparency ensure that requirements are reliably met while also strengthening customer trust.
- Complete flexibility in the event of changing project requirements
Project changes can be tracked in a structured manner without any extra effort. This ensures that processes remain stable, even if requirements change at short notice.
- Complete traceability across all activities
Storage of all plans, manuals, and certificates in an audit-proof environment with complete traceability of who edited or approved which document and when.
Use Cases in Plant Engineering
Typical use cases demonstrate how you can use Fabasoft Approve to organize your documentation, automate processes, and streamline collaboration with all project stakeholders.
Technical Documentation
Efficient management of digital, structured asset documentation in accordance with KKS, utilizing AI-powered features, including the display of 3D models.
Illustration of the plant lifecycle
End-to-end support for documentation, from the planning and construction phases through to operation and decommissioning, using configurable processes.
Quality & Compliance Management
Digital support for inspection, maintenance, and service processes with direct integration of the supply chain.
Asset Management Integration
Management of technical documentation and safety certifications linked to technical objects.
Selected Features
Powerful features help you efficiently manage your project documentation, ensure compliance, and optimize collaboration across organizational boundaries.
Digital signature
from acceptance reports (Field Quality Plans)
Built-in 3D viewer
for models and technical drawings
Redlining
and annotations directly in the document
SAP Integration
for integrating project and business partner data
Audit-compliant archiving
and a complete audit log
Customizable workflows
for project-specific processes
Success Stories
Leading plant engineering companies are already relying on Fabasoft Approve to digitize and sustainably improve their project management.
Frequently Asked Questions (FAQ)
Here you will find answers to frequently asked questions about plant and power plant construction.
Data is stored in European, fail-safe data centers. You decide whether to host your data in Germany, Austria, or Switzerland. At each location, Fabasoft Cloud Services are operated in two redundant data centers that are geographically separated by several kilometers. This enables solutions that support disaster-tolerant operations, such as high protection against natural disasters. The data centers are designed in accordance with the Tier III specification of the Uptime Institute.
Fabasoft Approve supports numerous interfaces (OData, CMIS, WebDAV, CalDAV, CardDAV, SOAP, XML, REST/JSON/OpenAPI, etc.) for integration with existing tools such as ERP or CRM systems.
External business partners can be directly integrated into Fabasoft Approve and participate in cross-organizational business processes by gaining access to the information relevant to them.
Yes, Fabasoft Approve supports the implementation of common labeling systems such as KKS (RDS-PP), DCC, and other customer- or industry-specific classification criteria by enabling the correct assignment of documents to the corresponding file elements.
Employees simply search for the corresponding stored codes in the shared data environment instead of entering long file names or descriptions. This enables quick and easy identification of the correct documents for any given use case. Changes to document classification are also documented in a traceable manner at all times, minimizing the risk of misclassification. Fabasoft Approve ensures that all project participants have the same level of information and that large projects run smoothly and efficiently.
Fabasoft Approve supports a wide range of file formats, including:
- Documents: PDF, Microsoft Word (DOC, DOCX), Microsoft Excel (XLS, XLSX), Microsoft PowerPoint (PPT, PPTX), OpenDocument (ODT, ODS, ODP)
- Images: JPEG, PNG, BMP, TIFF
- Text files: TXT, RTF
- Archive files: ZIP, RAR
Additional supported formats (depending on configuration):
- 3D/CAD/BIM files: DWG, DXF, STP (depending on plugins or extensions)
- HTML/HTML5
- XML, JSON
Fabasoft Approve offers a variety of AI-powered features that improve document management, approval processes, and compliance. Here are the key AI features:
- AI-powered document chat: Quick answers to detailed questions
Users can interact with documents using natural language and quickly receive precise answers to their questions.
- AI-generated 360-degree views: Comprehensive presentation of all relevant information
The AI collects data from various sources, links it together, and presents it in a clear 360-degree view.
- AI-populated questionnaires: Automated completion of lists
The AI analyzes existing data and automatically populates questionnaires such as audits or requirement lists.
- AI-generated forms: Efficient data extraction
The AI extracts relevant information from documents and converts it into structured, editable metadata.
- AI-assisted document classification: Automatic organization of your information
Documents, emails, and attachments are automatically classified by the AI and assigned to the correct category.
- AI-powered document reviews: Structured and traceable quality control
AI-powered document reviews enable technical documents to be evaluated in a structured, traceable, and repeatable manner. Intelligent review templates help automate the verification of content, formal requirements, and defined criteria.
- AI-powered summaries: Relevant content at a glance
The AI generates automatic summaries of lengthy documents. These can be customized, for example, in terms of language, length, object types, or specific instructions for the AI.
- AI-powered 8D process: Intelligent complaint management
By analyzing existing data, the AI provides context-specific suggestions for each step of the 8D process and ultimately generates a comprehensive 8D report.
- AI-supported FMEA: Assess Risks Faster and in a More Structured Way
The execution of FMEAs is supported by AI-based suggestions for malfunctions, causes, and consequences. Users can chat directly with the FMEA, retrieve specific information, and systematically identify new potential risks. The solution is complemented by structured tree views and visual risk matrices.
- AI-powered audit management: More efficient audits and structured evaluations
AI-powered processing of checklists optimizes key audit processes. Existing audit checklists can be quickly imported and automatically completed, including comments and references to relevant documents.
Our pricing for Software as a Service is as follows:
Fabasoft Approve DMS:
- Full access: 48 EUR per user (named user) per month (includes the full range of features)
- Read access + commenting: 15 EUR per user (named user) per month (features: read access [including search], commenting on documents, digitally signing documents, performing workflow activities that do not require editing rights)
- Access for external members: 48 EUR per user (concurrent use) per month (provides the full range of features for external members such as suppliers, customers, or other business partners)
Fabasoft Approve QMS:
- Full access: 65 EUR per user (named user) per month (provides the full range of features)
- Read access + commenting: 20 EUR per user (Named User) per month (Features: Read access [including search], commenting on documents, digitally signing documents, performing workflow activities that do not require editing rights)
- Access for external members: 65 EUR per user (concurrent use) per month (provides the full range of features for external members such as suppliers, customers, or other business partners)
Storage packages:
- A storage package for 1,000 GB / 1,000,000 objects costs 267 EUR per month
- A storage package for 100 GB / 100,000 objects costs 55 EUR per month
Mindbreeze AI for Fabasoft Approve:
- An AI package with up to 10,000 requests per year for up to 100,000 documents costs 11,250 EUR per year
- An AI package with up to 20,000 requests per year for up to 500,000 documents costs 22,500 EUR per year
Activation, processing, support, updates, and maintenance are included in the price. The minimum package includes ten full-access licenses. The billing period is one year. All prices are exclusive of VAT.
We would be happy to provide you with a non-binding quote. Simply contact us at approve@fabasoft.com.
Yes, Fabasoft Approve supports the structured management of supplier, customer, and quality documents. Documents can be stored centrally, organized by project, and clearly assigned—for example, to document lists, defects, or corrective actions.
Collaboration with external partners is also integrated: suppliers can provide documents, and customers receive them for further processing or assignment. This results in consistent and traceable documentation across organizational boundaries.
Fabasoft Approve is therefore particularly well-suited for use in quality management and project-related processes where a clear structure and transparent collaboration are crucial.
Yes, in Fabasoft Approve, you can check the current status of asset documentation with a single click, provided that the relevant workflows and permissions have been configured.
Yes, Fabasoft Approve allows you to automatically generate cover sheets from metadata, provided the necessary configuration and templates are in place.