Ensure quality. Speed up processes. Minimise risks.
Well-known customers rely on Fabasoft
The benefits for you as a mechanical engineer
Complex quality requirements, international supply chains and increasing documentation obligations call for end-to-end digital processes. With Fabasoft Approve, you can manage your quality management system efficiently, transparently and in an audit-proof manner.
- Higher product quality and lower costs associated with defects
Standardised quality processes help to identify defects at an early stage, minimise risks and reduce rework and associated costs.
- Full transparency regarding quality processes
From the initial risk analysis to the completion of corrective action: all activities, decisions and approvals remain traceable at all times.
- More efficient audits and compliance processes
Automated workflows, digital checklists and AI-supported assessments significantly reduce the effort involved in internal and external audits.
- Improved collaboration with suppliers
The direct integration of suppliers into quality and approval processes creates a shared database for all parties involved.
- Faster processing of NCRs
Digital 8D/CAPA processes support teams in root cause analysis, tracking corrective actions and ensuring long-term defect prevention.
- Audit-proof documentation and compliance with the duty of proof
The system documents and archives all quality-related documents, actions and decisions in an audit-proof manner.
Use Cases in Mechanical Engineering
Typical use cases demonstrate how you can use Fabasoft Approve’s CAQ system to structure your documentation, digitise quality processes and streamline collaboration with customers and suppliers.
Document Control
Centralised creation, management and approval of all quality-related documents, including the controlled involvement of external partners.
Audit Management
Planning, conducting and following up on internal audits, supplier audits and certification audits within a single data environment.
Complaints Management
Digital recording, documentation and tracking of non-conformities and complaints in accordance with 8D/CAPA/A3.
Action Management
Documentation, administration and tracking of tasks and actions arising from 8D, FMEA, audits, etc.
Ausgewählte Features
Leistungsstarke Funktionen unterstützen Sie dabei, Qualitätsprozesse zu automatisieren, Risiken frühzeitig zu erkennen und Compliance sicherzustellen.
Audit trail
for audit-proof documentation of all system and process activities
Modelling processes
for the customised mapping of company-specific workflows
Automated report generation
for audit reports, 8D reports and test reports
Mobile access
for managing and recording quality processes directly on site
Integrated deadline and escalation management
for the management and monitoring of measures
AI support
for greater efficiency directly within the quality processes
Success Stories
Leading industrial companies have been relying on Fabasoft Approve for years to digitise quality processes, ensure compliance and optimise collaboration with suppliers.
Frequently Asked Questions (FAQ)
Here you will find answers to frequently asked questions about mechanical engineering.
Fabasoft Approve goes beyond the functions of traditional quality management software. Whilst many QM systems cover individual modules such as audits, complaints or corrective action management, Fabasoft Approve combines quality management, document management, workflow automation, AI features and collaboration with suppliers and customers within a single data environment. Further unique selling points include its high level of customisability with low-code/no-code editors, as well as its high level of user-friendliness.
Yes, Fabasoft Approve supports a wide range of interfaces for integration with existing ERP or CRM systems. Documents, master data and quality-related information can be exchanged automatically between the systems. This results in end-to-end processes without any media breaks or the need for duplicate data maintenance.
Yes, external business partners such as suppliers or customers are granted targeted, role-based access to precisely the information they need to carry out their work, and can actively participate in processes such as document provision, complaints or corrective actions.
Yes, external business partners such as suppliers or customers can be integrated securely and in a controlled manner into cross-organisational quality processes in Fabasoft Approve. They are granted role-based access to precisely the information required for their involvement and play an active part in processes such as document provision, complaints or corrective actions. The system documents and version-controls all contributions from external partners and stores them in a traceable manner, thereby ensuring transparent, secure and auditable collaboration across organisational boundaries.
Yes, Fabasoft Approve is also available on mobile devices such as tablets and smartphones, allowing you to manage quality and business processes from anywhere. For example, you can record non-conformities, document audit findings, process corrective actions, or view and approve documents – whilst on the move or directly on the production floor.
Fabasoft Approve enables a wide variety of audit types to be digitised flexibly and mapped to suit individual requirements. Organisations can define their own audit checklists and carry out common types of audit – such as internal audits, process audits, product audits, system audits and supplier audits – centrally within the system.
Through standardized workflows, compliant document archiving, audit trails, and digital approval processes, Fabasoft Approve ensures complete traceability of all quality-relevant activities. This provides a comprehensive and verifiable record, enabling compliance with applicable standards, customer requirements, and internal policies to be demonstrated at any time.
Fabasoft Approve offers a range of AI-powered capabilities that enhance document management, approval workflows, and compliance. Key AI features include:
AI-powered 8D Process
The AI analyses existing complaint and non-conformance data to support root cause analysis, guide users through the individual 8D steps, and generate comprehensive 8D reports.
AI-powered FMEA
During risk assessments, the AI provides insights into potential failure modes, their causes, and possible effects. Users can also interact directly with the FMEA to identify, assess, and evaluate risks in a structured way.
AI-powered Audit Management
The solution automatically processes and populates audit checklists. AI assists in answering audit questions and references the relevant documents and supporting evidence.
AI-powered Document Review
Quality-related documents, such as supplier certificates, are automatically reviewed against predefined criteria. The AI evaluates the results in a structured manner, enabling deviations and non-conformities to be identified more quickly.
AI-populated Questionnaires
The AI analyses existing information and automatically completes questionnaires, such as audit checklists and requirements catalogues.
AI-powered Document Chat
Users can interact with quality-related documents in natural language and receive fast, accurate answers to their questions.
AI-generated 360-Degree Views
The AI connects information from multiple quality management processes and creates consolidated overviews, providing a complete picture of all relevant quality data.
AI-powered Defect Registration
The AI automatically classifies documents, emails, and attachments, assigning them to the appropriate category. For example, when images are uploaded, the AI identifies relevant objects and recognises the type of quality issue, such as affected components or damage types like scratches. This information is automatically transferred into the defect record and stored as structured metadata.
- AI-powered Summaries
The AI generates concise summaries of extensive quality-related documents. Summaries can be tailored to specific requirements, including language, length, document types, and custom AI instructions.
Our Software as a Service (SaaS) Pricing:
Fabasoft Approve QMS
Full Access: EUR 65 per named user per month (includes the full range of features)
Read & Comment Access: EUR 20 per named user per month (includes read-only access with search functionality, document commenting, digital signatures, and participation in workflow activities that do not require editing permissions)
External User Access: EUR 65 per concurrent user per month (provides external users, such as suppliers, customers, and other business partners, with the full range of features)
Storage Packages
1,000 GB / 1,000,000 objects: EUR 267 per month
100 GB / 100,000 objects: EUR 55 per month
Mindbreeze AI for Fabasoft Approve
AI Package: Up to 10,000 requests per year for a maximum of 100,000 documents – EUR 11,250 per year
AI Package: Up to 20,000 requests per year for a maximum of 500,000 documents – EUR 22,500 per year
Activation, configuration, support, updates, and maintenance are all included in the price.The minimum subscription includes ten Full Access licences. Billing is annual. All prices are exclusive of VAT. We would be pleased to provide you with a non-binding quotation. Simply contact us at approve@fabasoft.com.