All project documents. One tool. Complete transparency.
Well-known customers rely on Fabasoft
Where document management in the energy sector is currently reaching its limits
- Compliance and audit risks
A lack of audit trails and incomplete version control jeopardise compliance with regulatory requirements and increase the risk of liability.
- Lack of system integration
Inadequate integration with ERP, GIS and data warehouse systems results in data inconsistencies.
- Fragmented information landscapes
Business-critical documents are scattered across various systems, databases and file shares.
- Inconsistent asset documentation
Changes arising from network construction projects are not systematically fed back into the system. The result: discrepancies between the documentation and the actual asset inventory.
- Limited integration of external partners
The exchange of documents with suppliers takes place in an unstructured manner, without access controls or traceability.
- Unclear approval and authorisation processes
Processes for approvals and authorisations that are not clearly defined increase the administrative burden.
Digital document management that grows with your needs
Fabasoft Approve provides a shared, audit-proof environment for all the technical documentation relating to your energy projects, from the planning stage right through to decommissioning.
Easy management
of all as-built documentation in one place
Secure collaboration
with EPCs, suppliers and external partners
Seamless integration
into existing ERP, GIS and CAD systems
Complete audit trails
for compliance and certification
AI-powered automation
handles classification, tagging and versioning
Automated approval processes
for transparent and traceable workflows
Specific use cases for the energy sector
From technical documentation to asset lifecycle management – Fabasoft Approve covers the critical processes in your industry.
Project Management
Manage your network construction projects – including all technical drawings, circuit diagrams, etc. – in a structured and audit-proof manner, all in one place.
Correspondence management
Keep track of all communication with EPCs, suppliers and external project partners at all times.
Plant documentation
Support your technical documentation throughout the entire lifecycle of your plant – from planning, through operation and maintenance, right through to modernisation.
Deviation Management
Track deviations and the associated corrective actions using automated, structured processes.
Everything your document management system needs
Fabasoft Approve offers features specifically tailored to the energy sector to ensure maximum efficiency and compliance.
- Flexibly definable metadata model
Add standardised technical data to project documents using drag and drop.
- Integrated viewer for technical documents
View drawings, circuit diagrams and project-related documents directly within the software.
- Quick redlining and commenting
Add annotations, corrections and review comments directly to technical documents.
- Seamless system integration
Connect Fabasoft Approve to ERP or other legacy systems.
- End-to-end version control
Easily track every change made thanks to automatic versioning.
- Customisable workflows
Create flexible review, approval and documentation processes tailored to your requirements.
Success Stories
Leading companies in the energy sector rely on Fabasoft Approve to digitise and sustainably improve their project management.
Frequently Asked Questions (FAQ)
Here you will find answers to frequently asked questions about the energy sector.
The software is suitable for organisations across the entire energy and plant lifecycle, including grid operators, energy suppliers, power station operators, EPCs, plant manufacturers and operators of renewable energy plants.
Fabasoft Approve enables you to manage, amongst other things, technical drawings, test reports, manufacturer documentation, certificates, as-built documentation, maintenance documentation, specifications and project-related correspondence, all in one place.
The system provides a clear record of all changes, approvals and document versions. This enables organisations to efficiently meet audit trail requirements, regulatory compliance and quality standards.
Fabasoft Approve ensures that the latest, approved version of the document is available at all times. Previous versions are archived in a way that allows for traceability, and changes are documented transparently.
It is possible to exchange documents securely with EPCs, suppliers, service providers and project partners. Review, comment and approval processes can be managed in a structured and traceable manner.
Yes. Fabasoft Approve can be integrated into existing ERP, GIS, BIM, CAD and other business systems, thereby contributing to end-to-end digital processes.
Yes. The software supports companies throughout the entire lifecycle of technical installations, from planning and construction through to operation and maintenance, right up to modernisation and decommissioning.
Large-scale infrastructure and energy projects generate enormous volumes of technical documentation. Fabasoft Approve provides clarity on responsibilities, document status, approvals and outstanding tasks, even across organisational boundaries.
Fabasoft Approve offers comprehensive security and authorisation frameworks to ensure that sensitive technical information is protected and accessible only to authorised individuals.
Fabasoft Approve offers a range of AI-powered features that enhance document management, approval processes and compliance. Here are the key AI features:
- AI-powered document chat:
Users can interact with documents using natural language and receive quick, accurate answers to their questions.
- AI-generated 360-degree views:
The AI collects data from various sources, links it together and presents it in a clear 360-degree view.
- AI-populated questionnaires:
The AI analyses existing data and automatically populates questionnaires such as audits or requirements lists.
- AI-generated forms:
The AI extracts relevant information from documents and converts it into structured, editable metadata.
- AI-assisted document classification:
The AI automatically classifies documents, emails and attachments and assigns them to the correct category.
- AI-assisted document reviews:
AI-assisted document reviews enable technical documentation to be assessed in a structured, traceable and repeatable manner. Intelligent review templates help to automatically check content, formal requirements and defined criteria.
- AI-powered summaries:
The AI generates automatic summaries of extensive documents. These can be customised, for example in terms of language, length, object types or specific instructions given to the AI. AI-powered processing of checklists optimises key audit processes. Existing audit checklists can be quickly imported and automatically completed, including all comments and references to relevant documents.