What you should know about form letters

Last update: 4 August 2017

What you should know about form letters

You have some options to configure and control the conversion server and the resulting PDF output, that may be important to you especially if you use Microsoft Word fields or form letters.

UpdateFieldsAtPrint

You can set UpdateFieldsAtPrint on the conversion server. This option allows you to set whether Microsoft Word should update all Microsoft Word fields before printing the document or not.

This option corresponds to this Microsoft Word setting:

and can be simulated by using this Microsoft Word Macro:

Sub myUpdateFieldsAtPrint()
  ActiveDocument.Fields.Update 
End Sub

To configure UpdateFieldsAtPrint create the following registry key:

Windows Registry Editor Version 5.00

[HKEY_LOCAL_MACHINE\SOFTWARE\Fabasoft\FSCCONV@1.1001]
"UpdateFieldsAtPrint"=dword:00000000

To activiate UpdateFieldsAtPrint set the dword value to 1.

FolioPluginDocPropertyUpdate.msi / FscCtlDocPropertyUpdate.msi

The MSI file FolioPluginDocPropertyUpdate (earlier known as FscCtlDocPropertyUpdate.msi ) can be found in the installation kit Setup\ComponentsWeb\Client .

After you've installed the package you have to make sure it has been activated. To do this logon as conversion service user and start Microsoft Word.

Goto Word options ==> Add-Ins ==> Manage "COM Add-ins" ==> Go ...

This Add-In updates all DOCPROPERTY (type = wdFieldDocProperty) fields after the document has been opened. It will not update other fields!

It is equal to the following Microsoft Word Macro:

Sub MyDocPropertyUpdate()
   Dim aStory As Range
   Dim aField As Field

   For Each aStory In ActiveDocument.StoryRanges
      For Each aField In aStory.Fields
         If aField.Type = wdFieldDocProperty Then
           aField.Update
         End If
      Next aField
   Next aStory
End Sub

MailMergeCopy

[HKEY_CURRENT_USER/Software/Fabasoft/COOCIS]
MailMergeCopy = dword:00000001

With this setting on the client machine the document will be copied while mail merging, so the default template ( normal.dotm ) on the client is not used for the new document.

Applies to

  • Microsoft Word 2003
  • Microsoft Word 2007
  • Microsoft Word 2010

Links

UpdateFieldsAtPrint: http://msdn.microsoft.com/en-us/library/aa224273(v=office.11).aspx
WdFieldType Enumeration: http://msdn.microsoft.com/en-us/library/bb213727(v=office.12).aspx

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