Flexible and proven DMS
Enter, process and store all of your documents, manage your digital workflows and automated business processes flexibly – on any platform, in 22 languages and 100% accessible. Collaborating with your business partners and colleagues as well as sharing documents with them takes place in the “Teamrooms”. These are online working areas fulfilling the highest security requirements.
Data centres in Germany, Austria and Switzerland
The Fabasoft Cloud is based on a European system of values for the security of data, access and legal issues as well as for certified standards of quality. Fabasoft’s three data centres are the basis of a worldwide cooperation with your business partners, offering you both security as well as the choice on where your data is stored.
Checked and certified according to Europe’s highest standards
Fabasoft has successfully completed the “EuroCloud Star Audit”. Fabasoft is the first company in the world to receive five stars for its Cloud services, the highest possible certification by the international “EuroCloud Star Audit” (ECSA V3.0). On top the Fabasoft Public Cloud is one of very few companies worldwide to be certified according to the “Certified Cloud Service” certificate of the TÜV Rheinland (Cloud Security). Additional certificates are ISO/IEC 27001 (Information security), ISO/IEC 20000-1 (IT service management), and ISO/IEC 27018 (protection of personally identifiable information). The Fabasoft Public Cloud is furthermore checked according to ISAE 3402 Type II (internal control system and efficiency of controls) by PwC.
Made in Europe
Fabasoft is a European software company developing its products by itself and hosting its infrastructure independently. Since the entire source code is stored in Europe, European autonomy is guaranteed.
Central user management and straightforward administration of rights
The Cloud organisation is a representation of your organisation within the Fabasoft Public Cloud. Your administrators maintain the Cloud organisation and manage the user accounts (members and external users) and organisational units (groups), etc. To share documents and collaborate with your colleagues or partners, teamrooms are used. This is where you organise the teamwork – ranging from the invitation of new members or organisational units (groups) to the administration of access rights. A teamroom and the documents assigned to it are located in a cloud location.
Two factor authentication
During login to the Fabasoft Public Cloud, authentication is always carried out via two factors. You can for example use a text message PIN, an e-mail PIN, a security token (software or hardware token) or your digital ID (German Personalausweis, Austrian Bürgerkarte or SuisseID) as the second factor.
Single sign-on via digital certificates
By using the optional certificate-based authentication it is possible to log on to the Fabasoft Public Cloud without the need to enter a login name and password. Within the Fabasoft Public Cloud, you administer your organisation’s certificates and assign the user certificates’ (CN) names to the respective users. Each member who has been assigned a CN and holds a certificate can then log on via the login page by using the certificate and a mobile PIN or a security token.
Full traceability through continuous versioning
The Fabasoft Public Cloud ensures that each modification of a document can be traced at any time. The teamroom use (for administrators) and the teamroom history provide a detailed overview. The so-called time travel function allows you to quickly and elegantly view past versions of teamrooms, folders and/or documents as well as their meta data, which you can compare or recreate if necessary.
Auditing fit for inspection
Every time an object is accessed, the auditing function creates an entry in its logging system. Besides changes to the properties it also indicates when a document was read, and by whom.
Microsoft Office Online integration
All companies who own Microsoft Office 365 licenses benefit from even more agility through the joint editing of documents in the browser in real time. The administrator of an organisation in the Fabasoft Cloud can enable the use of Office Online to all or selected team members. The individual user can then select or configure himself or herself, whether a Microsoft Word, Excel or Power Point document should be opened via Office Online or the Office applications at the workplace. Documents are processed online in the browser, changes are saved immediately and automatically. Multiple users can work together in real-time. Each editor is signaled by a different cursor.
Highest usability and full accessibility
The user interface of the Fabasoft Public Cloud is not only easy and intuitive to use but is also available in 22 different languages. Moreover, it is almost 100% accessible and offers equal opportunities for people with impairments, as the certificate “very accessible” granted by Pfennigparade Center for Accessibility on the Internet in January 2015 attests.
Individual corporate branding
The branding function allows you to personalise your Cloud organisation. Each teamroom can have its own branding.
The Fabasoft Public Cloud allows you to work on your documents both online and offline – on any platform and in mobile mode (e. g. using a laptop or Microsoft Office Online on a tablet). This is achieved through the automatic synchronisation of the teamrooms. A teamroom is a highly secure online working area that is easy to set up and intuitive in its use, allowing its members to work together and share documents.
With so-called public links you can safely grant non-registered users (for example your business partners) access to teamrooms, folders or files. Public links can optionally require a password and/or be valid for a limited time only. You can also automatically add watermarks to further protect your documents.
If required, you can add dynamic watermarks to your documents automatically. So even if a document leaves the secure team room environment, it remains clear and traceable where the document is from and who exported or printed it out.
Transfer of teamrooms
Transfer teamrooms from your Fabasoft on-premise installation into the Fabasoft Cloud or between different Fabasoft Cloud locations to work across organisations or choose a different data location (Germany, Austria, Switzerland). Together with the teamroom, all folder structures and documents as well as calendars and news feeds are transferred.
Digital asset management
The digital asset management allows you to convert your image, video and audio files into different formats. Your multimedia files are thus always available in the format you need.
News feed, versatile notification functions and calendars
Within a teamroom, communication is conducted via protected news feeds (private chats). There you can share information with each person authorised to use the teamroom. The notification function automatically informs each user about news within the Cloud. The information transmitted via these notifications is limited to the respective user’s degree of authorisation.
User-defined forms and fields
In addition to the classical extension of the object model, you can also use the graphical forms editor to add additional meta data (fields) to the objects. No programming skills are required to use this editor.
Instantly ready for operation
TThe Fabasoft Public Cloud can be set up quickly by your administrator, without the need of any additional programming effort. Setup consists of defining the organisation, adding its members, granting access rights, and filing the documents in a structured way. And then working securely across different locations and countries can take off.