Features and benefits of the Fabasoft Business Process Cloud

Benefit from the boundless digital services of the Fabasoft Business Process Cloud. Local contacts with experience in local markets together with easy and individual adaptations of the Fabasoft Business Process Cloud ensure that you can quickly realise innovative services in cooperation with customers – bringing maximum benefit to your particular use case.

Flexible and proven DMS

Enter, process and store all of your documents, manage your digital workflows and automated business processes flexibly – on any platform, in 22 languages and 100% accessible. Collaborating with your business partners and colleagues as well as sharing documents with them takes place in the “Teamrooms”. These are online working areas fulfilling the highest security requirements.

 

Data centres in Germany, Austria and Switzerland

The Fabasoft Business Process Cloud is based on a European system of values for the security of data, access and legal issues as well as for certified standards of quality. Fabasoft’s three data centres are the basis of a worldwide cooperation with your business partners, offering you both security as well as the choice on where your data is stored.

Central user management and straightforward administration of rights

The Cloud organisation is a representation of your organisation within the Fabasoft Business Process Cloud. Your administrators maintain the Cloud organisation and manage the user accounts (members and external users) and organisational units (groups), etc. To share documents and collaborate with your colleagues or partners, teamrooms are used. This is where you organise the teamwork – ranging from the invitation of new members or organisational units (groups) to the administration of access rights. A teamroom and the documents assigned to it are located in a cloud location.

Two factor authentication

During login to the Fabasoft Business Process Cloud, authentication is always carried out via two factors. You can for example use a text message PIN, an e-mail PIN, a security token (software or hardware token) or your digital ID (German Personalausweis, Austrian Bürgerkarte or SuisseID) as the second factor.

 

Single sign-on via digital certificates

By using the optional certificate-based authentication it is possible to log on to the Fabasoft Business Process Cloud without the need to enter a login name and password. Within the Fabasoft Business Process Cloud, you administer your organisation’s certificates and assign the user certificates’ (CN) names to the respective users. Each member who has been assigned a CN and holds a certificate can then log on via the login page by using the certificate and a mobile PIN or a security token.

Full traceability through continuous versioning

The Fabasoft Business Process Cloud ensures that each modification of a document can be traced at any time. The teamroom use (for administrators) and the teamroom history provide a detailed overview. The so-called time travel function allows you to quickly and elegantly view past versions of teamrooms, folders and/or documents as well as their meta data, which you can compare or recreate if necessary.

 

Auditing fit for inspection

Every time an object is accessed, the auditing function creates an entry in its logging system. Besides changes to the properties it also indicates when a document was read, and by whom.

Save time through automated workflow management

In the Fabasoft Business Process Cloud, workflows run automatically and are traceable at any time. A graphical BPMN 2.0 editor is available for creating your individualized processes, customized to your company. Users can select predefined processes (e.g. release) or model business processes themselves - without any programming knowledge. Of course, multi-instance activities are also possible, in which an activity can be processed by several people simultaneously or consecutively in one process. The users integrated in a process receive their tasks in a so-called worklist, as well as a notification by e-mail. With the help of a PC, laptop, tablet or even smartphone, these tasks can be processed in a structured manner.

Highest usability and full accessibility

The user interface of the Fabasoft Business Process Cloud is not only easy and intuitive to use but is also  available in 22 different languages. Moreover, it is almost 100% accessible and offers equal opportunities for people with impairments, as the certificate “very accessible” granted by Pfennigparade Center for Accessibility on the Internet in January 2015 attests. 

Microsoft Office Online integration

All companies who own Microsoft Office 365 licenses benefit from even more agility through the joint editing of documents in the browser in real time. The administrator of an organisation in the Fabasoft Business Process Cloud can enable the use of Office Online to all or selected team members. The individual user can then select or configure himself or herself, whether a Microsoft Word, Excel or Power Point document should be opened via Office Online or the Office applications at the workplace. Documents are processed online in the browser, changes are saved immediately and automatically. Multiple users can work together in real-time. Each editor is signaled by a different cursor.

Numerous interfaces for coupling with existing solutions 

The Fabasoft Business Process Cloud offers numerous standard interfaces for the integration of applications such as WebDAV, CalDAV, CMIS, web services (SOAP, JSON/REST) etc...

Top Features

 

Individual corporate branding
The branding function allows you to personalise your Cloud organisation. Each teamroom can have its own branding.

Automatic synchronisation with the local file system
The Fabasoft Business Process Cloud allows you to work on your documents both online and offline – on any platform and in mobile mode (e. g. using a laptop or Microsoft Office Online on a tablet). This is achieved through the automatic synchronisation of the teamrooms. A teamroom is a highly secure online working area that is easy to set up and intuitive in its use, allowing its members to work together and share documents.

Public links
With so-called public links you can safely grant non-registered users (for example your business partners) access to teamrooms, folders or files. Public links can optionally require a password and/or be valid for a limited time only. You can also automatically add watermarks to further protect your documents.

Dynamic watermarks
If required, you can add dynamic watermarks to your documents automatically. So even if a document leaves the secure team room environment, it remains clear and traceable where the document is from and who exported or printed it out.

Calender
The Team Calendar offers the use of a shared calendar to better coordinate activities within the team. With CalDAV support, the calendar can also be integrated into third-party products (such as Apple iCal).

Semantic full text search
With the integrated full-text search you can find the information you need in seconds. The search is carried out taking access rights into account. Only hits that the respective user is allowed to access are displayed.

Transfer of teamrooms
Transfer teamrooms from your Fabasoft on-premise installation into the Fabasoft Business Process Cloud or between different Fabasoft Business Process Cloud locations to work across organisations or choose a different data location (Germany, Austria, Switzerland). Together with the teamroom, all folder structures and documents as well as calendars and news feeds are transferred.

Digital asset management
The digital asset management allows you to convert your image, video and audio files into different formats. Your multimedia files are thus always available in the format you need.

News feed, versatile notification functions 
Within a teamroom, communication is conducted via protected news feeds (private chats). There you can share information with each person authorised to use the teamroom. The notification function automatically informs each user about news within the Cloud. The information transmitted via these notifications is limited to the respective user’s degree of authorisation.

User-defined forms and fields
In addition to the classical extension of the object model, you can also use the graphical forms editor to add additional meta data (fields) to the objects. No programming skills are required to use this editor.

Instantly ready for operation
The Fabasoft Business Process Cloud can be set up quickly by your administrator, without the need of any additional programming effort. Setup consists of defining the organisation, adding its members, granting access rights, and filing the documents in a structured way. And then working securely across different locations and countries can take off.